Privacy Policy

Last Updated: September 16, 2025

1. Introduction

25genius ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application that integrates with Google services including Google Drive, Gmail, and Google Calendar.

2. Information We Collect

2.1 Google Account Information

When you connect your Google account, we collect:

• Basic profile information (name, email address, profile picture)

• Google account authentication tokens

2.2 Google Drive Data

• File content from supported formats (Google Docs, Google Sheets, PDFs, TXT files)

• File metadata (names, creation dates, modification dates, folder structure)

• File permissions and sharing settings (read-only for analysis purposes)

2.3 Gmail Data

• Email composition and sending capabilities through our chat interface

• Basic account information necessary for email sending authentication

2.4 Google Calendar Data

• Calendar events (titles, descriptions, dates, times, locations)

• Meeting details and participant information

• Calendar metadata and settings

2.5 Usage Data

• Chat interactions and search queries within our application

• Feature usage patterns and application performance metrics

• Error logs and debugging information

3. How We Use Your Information

3.1 Core Functionality

• Text Analysis and Search: Parse and analyze content from your Google Drive files to enable intelligent search and chat functionality

• Email Management: Enable you to compose and send emails through our chat interface

• Calendar Management: Allow you to view, create, edit, and manage calendar events through our chat interface

3.2 Service Improvement

• Improve our text analysis algorithms and search capabilities

• Enhance user experience and application performance

• Provide customer support and troubleshooting

3.3 Security and Compliance

• Detect and prevent unauthorized access or security breaches

• Comply with legal obligations and enforce our terms of service

4. Data Processing and Storage

4.1 Text Processing

• Your file content is processed using natural language processing techniques to enable search and analysis

• Processed data is stored securely to provide fast search results and chat responses

• We may create searchable indexes and summaries of your content

4.2 Data Retention

• We retain your data only as long as necessary to provide our services

• You can request deletion of your data at any time through your account settings

• Deleted data is permanently removed from our systems within 30 days

4.3 Data Security

• All data is encrypted in transit using TLS 1.2 or higher

• Data at rest is encrypted using industry-standard encryption methods

• Access to your data is strictly limited to authorized personnel and systems

5. Data Sharing and Disclosure

5.1 No Third-Party Sharing

We do not sell, trade, or otherwise transfer your personal information or Google data to third parties, except as described in this policy.

5.2 Limited Disclosure

We may disclose your information only in the following circumstances:

• Legal Requirements: When required by law, court order, or government regulation

• Security: To protect the rights, property, or safety of our users or the public

• Service Providers: To trusted service providers who assist in operating our application (subject to strict confidentiality agreements)

5.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, user data may be transferred as part of the transaction, subject to the same privacy protections.

6. Your Rights and Choices

6.1 Access and Control

• View and manage your connected Google services through your account dashboard

• Disconnect any Google service at any time, which will stop data collection from that service

• Download a copy of your data processed by our application

6.2 Data Deletion

• Request complete deletion of your account and all associated data

• Selectively delete specific files or data categories from our system

• Data deletion requests are processed within 30 days

6.3 Google Account Permissions

• You can revoke our application's access to your Google account at any time through your Google Account settings

• Revoking access will immediately stop data collection and processing

7. Google API Services Compliance

7.1 Limited Use Requirements

Our use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Specifically:

• We only request access to Google user data that is necessary for our application's functionality

• We do not use Google user data for serving advertisements

• We do not allow humans to read user data unless it's necessary for security purposes, to comply with applicable law, or with your explicit consent

7.2 Scope Justification

• Google Drive API: Required to access, read, and analyze your files for search and chat functionality

• Gmail API: Required to enable email composition and sending through our chat interface

• Google Calendar API: Required to view, create, and manage calendar events through our chat interface

8. Data Minimization

We practice data minimization by:

• Only collecting data necessary for our stated purposes

• Regularly reviewing and deleting unnecessary data

• Limiting data access to the minimum required for functionality

9. International Data Transfers

If you are located outside of [Your Country], your information may be transferred to and processed in [Your Country] where our servers are located. We ensure appropriate safeguards are in place for international transfers in compliance with applicable data protection laws.

10. Children's Privacy

Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website

• Sending an email notification to your registered email address

• Displaying a prominent notice in our application

12. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: support@25genius.com

For Google-related privacy concerns, you may also contact Google directly through their privacy resources.

13. Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA), our legal basis for processing your personal data includes:

• Consent: You have given clear consent for processing your personal data for specific purposes

• Contract: Processing is necessary for the performance of our service contract with you

• Legitimate Interest: Processing is necessary for our legitimate interests in providing and improving our services

14. Data Protection Officer

If required by law, you can contact our Data Protection Officer at: Email: support@25genius.com

Effective Date: September 15, 2025
Version: 1.0